Reconcile via the API
Be able to reconcile bank statement lines via the API.
Reconciliation via the API is not a planned feature for the short-medium term as we look to address other feature requests.
For some of your scenarios consider using the approach described in our guide for handling payment processor receipts in Xero could be a whole lot more efficient. http://developer.xero.com/documentation/api-guides/handling-payment-processor-receipts-in-xero/
Even if you have a statement line for every invoice payment (rather than a statement line equalling many payments) you could utilise a clearing account to pay off invoices and then use Xero cash/fast coding to code all the bank statement lines of a similar pattern to the clearing account.
While we will continue listening to requests on this thread, there are a number of significant issues that prevent us from working on this for the time being.
Jacob Gur commented
The problem with the suggested solution is that you still can't match the specific invoices with the deposit. The clearing account is basically treated as a pool of money.
This feature is VERY important to our business. We receive lump deposits which are related to several clearing accounts. It is impossible for us to manually break down every deposit and determine the proportion associated with each clearing account. An API would be the only solution. I believe this would make Xero a very powerful tool.
Adam Law commented
This is very important to me even as a sole operator
Peter McCarroll commented
In addition, or as a substitute, we also need to be able to create payment batches through the API (groups of invoices/bills under a single Payment transaction in the bank ledger). This would alleviate a huge issue people are asking for here.
Ross Stanley commented
As a manufacturer who sells product to supermarkets, we experience high volumes of invoices and credit notes (over a hundred per week) which are covered by a single payment from the supermarket's head office (for the month). In these cases the UI provided by Xero for this task is totally inadequate.
What accounting software package are other manufacturers using that solves this problem?
Any updated on this as it seems the community really requires this feature?
We too have a use case where this missing feature prevents us from full integration into Xero.
Can someone from Xero please comment or give any updates on this request?
What they said.
Ian Bishop-Laggett commented
Like many of the comments above, we have a front end that records invoices, payments and the allocation between the two. It is also possible to know to which statement line those payments belong. Credits cards appear on the bank statement as one line, but we know which payments make up that line and to be able to mark them as reconciled to that line would be great. It's a very manual task at the moment.
Hi there - we're developing an app at the moment that will receive hundreds of transactions per day, and there's no way that we'd be able to manually reconcile all of them. We've only just come up against this limitation in Xero and it's real show stopper.
Please API reconciliation would really help!
We currently import over a thousand lines from a paypal account a week. The largest account Xero has is 1000 reconciliation. So it seems to me that Xero is concerned about the number of transactions in their resources. With paypal I'd love to see the option of not importing every payment and fee - but rather every days total fee and received. The only problem with this is for money spent. I need all money spent imported. Doing this manually would make me very :-(
Craig Luke commented
We use your suspense account suggestion, and it's an absolute pain to reconcile large numbers of transactions. Please, please add reconciling to your API and reduce the time we have to spend manually reconciling things!
Andrew Smith commented
We have about 7,000 client invoices with matching bank lines (credit card and cheque account incoming amounts). This week Xero basically konked out, and we can no longer reconcile through the site. Support tells us that Xero is only designed for 500 transactions a month.
I'm not sure whether Reconciling via the API would work, but I can successfully retrieve invoices and bank transactions, so I can only assume that it would be possible.
It is a sad, sad day as we have to contemplate another accounting page that doesn't have Xero's limitations.
Josh Stuart commented
At least allow an auto reconciliation flag for any matching rules. We have 1000's of micro transactions each week to our Paypal account and right now it's a pain to manually approve in the bank feeds.
we are making payments with reference numbers, and the invoices that they apply too. it would greatly help us if we could reconcile the data via the api.
Yes please, full reconciliation is a killer otherwise as has been pointed out by other commentators here
Evan Williams commented
+1 for us here at Tradevine. We would love to be able to a.) Reconcile large batch PayNow payments against individual invoices and b.) just generally reconcile payments that match up to invoices with matching amounts and purchase references.
it will be great have this feature!
Scott Barber commented
I would be very keen to allow reconciliation through the API. I can see the potential to allow more sophisticated "bank rules" or even to allow automatic bank rules being applied via an "add on" interface through the API.
I think there is potential to make the interface to coding bank statements a lot smarter to allow bank rules to be more robust and push more information through to the final journals. e.g. "Copy description", or to allow more generic rules to be created.
I need to do something similar to what pocketrent does here https://pocketrent.com/features/for-owners-and-property-managers/automatic-rent-reconciliation/ .
Excuse my ignorance but I am not sure how they are able to do this when the normal reconciliation is not available via your api.
Does anyone know what they might be doing to get this done?
We receive money via a direct debit clearing house and currently allocate this payment against hundreds of invoices. We plan to build a system to hand this allocation and reconciliation for us.