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Ideas for improving the Xero Payroll APIs

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63 results found

  1. Filter PayRuns by calendarID and period start / end date

    In Payroll NZ it is not possible to filter payruns by payroll calendar id or period start or end date whereas it is in payroll AU
    GET https://api.xero.com/payroll.xro/2.0/payRuns
    would be a big help to have this!

    7 votes
    1 comment  ·  Payruns & payitems  ·  Admin →
    How important is this to you?

  2. keypay

    One of my clients moved to KeyPay integrated with Xero in February, as we have to pay over 200 employees per month.

    I've just found out, because I ran an activity statement for March and it didn't show any W1 or W2, that the Xero API prevents KeyPay from posting wages and PAYG accordingly! Pretty useless, that! And I can't even run a report in Xero as it doesn't show in there either.

    As I've just discovered this, it means I've also under-reported the February W1 and W2 to the ATO so I'll have to amend it. And run reports…

    7 votes
    0 comments  ·  Admin →
    How important is this to you?

  3. Identify archived Payroll Calendars (AU)

    There is no way to distinguish between archived and active Pay Calendars via the API.

    An argument could be made for excluding them from this API call all together. At the very least there should be a way to tell if a Calendar is archived or not.

    7 votes
    0 comments  ·  Payruns & payitems  ·  Admin →
    How important is this to you?

  4. Expose detailed Employee taxes

    The Xero Payroll UI shows detailed the Employee Taxes in Paystub/payslip such as Federal Income, SSN, Medicare, State Withholding etc.

    However the Paystubs API only returns the total of that taxes

    7 votes
    2 comments  ·  Employees  ·  Admin →
    How important is this to you?

  5. Allow entry of a default or base hourly rate per employee

    When feeding timesheets into Payroll, there is nowhere to specify an hourly rate for Ordinary Hours. The only way to get around this is to set up a default pay per employee that pays 0 hours at the required rate. It works, but is not very intuitive.

    6 votes
    0 comments  ·  Payruns & payitems  ·  Admin →
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  6. Webhooks for timesheets

    It would be great to have webhooks for timesheets. Same for leave requests (requested by others).

    This allows us to create a better experience by having to know if a timesheet has been marked as paid and etc and allowing us to prevent any further edits and etc. Additionally, you may have different personas that may edit directly on Xero itself so it would be important to receive those hooks when it happens.

    6 votes
    0 comments  ·  Timesheets  ·  Admin →
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  7. Add payslip messages to payslip POST API

    Our app allows adding earnings lines for commissions to payslips. We would also like to add messages to the payslip at the same time (via the API) to indicate what each commission was for. Currently the payslip API doesn't allow this that I can find. So our clients have to cut and paste payslip messages from our app to the payslip in the Xero website, which is very cumbersome and error prone.

    6 votes
    2 comments  ·  Payslip  ·  Admin →
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  8. Include tax and filing information in US Payroll API

    We are building some automated processes that help us process payroll approvals and provide tax information to a growing number of clients and it would be very useful to have access to the payroll taxes and filings information in Xero. In particular I would like to see the following information exposed in the US Payroll API:

    1.) ALL pay run data that is included on the Xero web UI. Currently, benefits and employer taxes are not included in the API data, making it impossible for us to communicate the total cost of a payroll to an approving party.

    2.) Taxes…

    6 votes
    0 comments  ·  Admin →
    How important is this to you?

  9. POST payslip end-point for UK Payroll API

    Like AU payroll api, UK payroll api should also have POST end-point so that applications can automatically post payroll information rather than entering them manually.

    6 votes
    0 comments  ·  Payslip  ·  Admin →
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  10. Retrieve Pay Calendar end dates

    Currently there is no way to determine the end date for a twice monthly calendar.

    I can think of two solutions:
    1. Expose the "calculatePeriods" function as an end point
    2. Add EndDate to the result of the PayCalendars end point

    4 votes
    0 comments  ·  General  ·  Admin →
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  11. Warning/Error Codes

    Provide validation errors with a code attribute on the returned object or prefix the error code to the returned message.

    4 votes
    0 comments  ·  Payruns & payitems  ·  Admin →
    How important is this to you?

  12. Terminating an Employee should be incorporated into a Wizard Function.

    From review of the Xero's instructions there are several steps and places that you need to go just to terminate an employee. Surely this can be incorporated into a Wizard feature whereby you choose to terminate one or more selected employees and Xero takes you through the necessary steps to effectively and correctly terminate an employee/s.

    4 votes
    0 comments  ·  Employees  ·  Admin →
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  13. Support GET/POST of Employee Pension information on the UK Payroll API

    4 votes
    0 comments  ·  Employees  ·  Admin →
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  14. Enable variable custom deductions against employees outside of payrun being initiated

    Would like the ability to put variable/custom deductions against each employee without first initiating a payrun. Each deduction added will be included in the next payrun. This is different to a fixed deduction amount that can be created within the pay template. This new feature will also enable payroll to place deductions against employees without waiting for a payrun to start.

    Presently we'd need to PUT a deduction to pay template > post payrun > delete payitem in template > PUT new deduction amount (repeat this process every pay cycle).

    3 votes
    0 comments  ·  Payruns & payitems  ·  Admin →
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  15. Add the ability to upload docs to the Employee Note section

    The note tab on each employee file can be enhanced with the ability to add files such as their work contract/s or ID, perhaps even workings related to holidays or payment plans agreed upon, etc. Having the ability to upload can provide the opportunity to load signed agreements which is more important than a "note". The option to make a note visable or not could be useful to employee/employer too.

    3 votes
    0 comments  ·  General  ·  Admin →
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  16. AU: Add STP FILED status to PayRunStatus

    For the PayRunStatus in GET PayRuns you show DRAFT and POSTED, it should also be possible to get FILED status so we can see if it's been filed for STP.

    3 votes
    0 comments  ·  Admin →
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  17. Allow adding of National Insurance Number to Employment endpoint UK Payroll

    The addition of NI Number is missing. Also Paid intermittently field is missing on the Employment POST API Endpoint

    3 votes
    0 comments  ·  Employees  ·  Admin →
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  18. Retrieve Employee Information via Employee Number

    1. Employees are typically assigned an employee number, but the system currently generates a GUID instead.

    2. Since employees are unaware of their GUID, the only way to retrieve a specific record is by fetching all employees and filtering manually, which significantly impacts performance—especially for companies with a large workforce.

    3. Our goal is to allow employees to enter their employee number via our mobile app to verify their employment. This number is familiar to them, unlike the system-generated GUID

    3 votes
    0 comments  ·  Payruns & payitems  ·  Admin →
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  19. UK payroll: allow employments to be ended via API

    3 votes
    0 comments  ·  Employees  ·  Admin →
    How important is this to you?

  20. Delete Statutory Sick via API

    At the moment it's possible to create Statutory Sick records via the API, but not possible to delete them. We're trying to integrate our product with Xero, but we need to be able to delete sick entries if they've been added mistakenly.

    3 votes
    0 comments  ·  General  ·  Admin →
    How important is this to you?
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